Personal Executive Assistant
Guilford Leagues
A Flexible PA Role at the Heart of a Community Club
Key Responsibilities
- Be part of a welcoming team
- Flexible hours that fit your life
- Trusted support role with variety
Job Description
Personal Executive AssistantPart‑Time | Flexible Hours
Guildford Leagues Club – Western Sydney
An opportunity has arisen for a professional, highly organised Personal Executive Assistant to join Guildford Leagues Club on a part‑time basis, supporting the Chief Executive Officer.
This role is ideal for someone who thrives on variety, enjoys working closely with senior leadership, and takes pride in delivering high‑quality, confidential support in a dynamic club environment.
About the role
Working closely with the CEO, you will provide high‑level secretarial and administrative support across a broad range of responsibilities, including:
- Coordinating and managing the CEO’s diary and appointments
- Organising meetings, conferences and Board activities
- Preparing, collating and distributing Board papers, agendas and reports
- Recording accurate minutes and preparing follow‑up documentation
- Overseeing membership administration
- Responding to function enquiries and processing bookings
- Maintaining strict confidentiality across all Club matters
- Providing general secretarial support and assisting with ad‑hoc projects as required
You are a confident and capable professional who enjoys working autonomously while supporting a busy executive function. You will bring:
- Previous experience in a Personal Assistant or similar senior administrative role
- Exceptional organisational and time‑management skills, with the ability to prioritise and meet deadlines
- High attention to detail and accuracy
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Understanding and working knowledge of the Registered Clubs Act, compliance requirements and club constitutions (highly regarded)
Located in Western Sydney, Guildford Leagues Club is a well‑established, club offering modern bars and lounge areas, function spaces, a successful restaurant and café, and extensive gaming facilities. The Club is proud of its strong connection to the local community, supporting sporting groups and community organisations while providing a welcoming environment for members and guests.
Why Join Us?
- Flexible days and hours to suit the right candidate
- Supportive management team and positive workplace culture
- Staff incentive programs
- Discounted meals while on duty
- Free onsite parking and uniforms provided
- Opportunity for the role to grow into full‑time in the future
This role is being advertised via the White Now job board; however, recruitment is being handled directly by the Club. Please direct all enquiries appropriately.